In my first three years of business, I wore every hat; sales, operations, admin, marketing—you name it, I did it. At the time, it felt like the only way to be considerate of cost, attention, and my time. But looking back, I realize I was slowing myself (and my business) down by trying to do everything instead of creating systems and alignment that allowed things to run smoothly.
And I know I’m not alone. "42% of small business owners say having to handle too many responsibilities on their own is the worst thing about owning a business”—SurePayroll Small Business Scorecard survey (2019). Many entrepreneurs spend more time working in their business than on it.
The truth is: growth doesn’t come from doing it all, it comes from doing it right.
Why Systems + Alignment Matter
When your business doesn’t have systems, you create unnecessary friction. Tasks take longer, communication breaks down, and you’re constantly putting out fires. Alignment and streamlining allow you to:
- Reduce decision fatigue – with clear processes, you don’t reinvent the wheel daily.
- Empower your team – people know what’s expected and how to deliver.
- Scale sustainably – growth becomes predictable instead of chaotic.
3 Tips to Start Streamlining Today
- Document one recurring process – Pick a task you repeat weekly (like onboarding a client) and write down each step. This creates clarity and consistency.
- Automate where possible – From email follow-ups to scheduling, small automations save hours over time.
- Assess team communication styles – Tools like DISC or EQ assessments help uncover how people operate so you can build stronger collaboration and reduce friction.
And if you’re not sure where to start with this, that’s where I come in. This is exactly what I help teams do—create clarity, alignment, and momentum. If you want a business that feels lighter (and more profitable), book a call with me here.
One of my recent clients said it best:
“I just have to shout out Maya with Solutions By Maya because what she did for my team was absolutely fascinating. She gave us a DISC assessment, my entire team... how these individuals can work together, communicate, and be more efficient. Kind of like a fractional COO. Now, I'm going to use her and the entire DISC assessment system for my deals on Shark Tank so that I can see how I can communicate with these entrepreneurs when I do deals.” -Daymond John
Your business doesn’t have to feel heavy or overwhelming. With the right systems and alignment, you can shift from doing it all to doing it right.